Pre-Season Set Up
How to set up all of your essential systems before the inquiries start rolling in!
How To
Ever wish you could automate the endless admin work so you can focus on what you love most—bringing beautiful weddings to life? Now you can! Join me as I walk you through the exact way I set up systems for all of my clients. Tailored specifically for Colorado Wedding Professionals, the following guide will show you how you can have your systems fully automated and ready for peak season!
Designed for Colorado Wedding Vendors like Wedding Photographers, Wedding Hair & Makeup Artists, and Wedding Florists, this PDF will give you the skills to streamline your inquiries, manage client communications, and handle essential tools like HoneyBook and G-Suite. If you’re ready to simplify your workload, keep your systems running smoothly, and set you up for success in your busiest season, The PDF Guide to Pre-Season Set Up is perfect for you!
With this complete guide to Pre-Season Set Up, you’ll ensure you’re prepped for success as soon as inquiries start rolling in!
PDF Cover Page
Title:
Pre-Season Set Up 💍💻✨
Subheading:
Automate Your Admin Tasks, Streamline Your Workflow, and Get Ready for Peak Wedding Season!
Visual Elements:
A clean, professional design with wedding-inspired imagery (bouquets, event setups, etc.).
Your branding (logo, colors, and fonts).
Introduction Page
Title: Why Pre-Season Set Up is Essential for Wedding Professionals
Content:
Ever wish you could automate the endless admin work so you can focus on what you love most—bringing beautiful weddings to life? With Pre-Season Set Up 💍💻✨, you’ll learn how to:
Automate inquiry and booking workflows.
Manage your client communications seamlessly.
Set up tools like HoneyBook, Squarespace, G-Suite, and Slack to work together effortlessly.
This guide is tailored for Wedding Professionals like:
Wedding Photographers
Wedding Hair & Makeup Artists
Wedding Florists
By the end, you’ll have the confidence and tools to simplify your workload and prep your systems for success when inquiries start rolling in.
Table of Contents
Squarespace Set Up
Creating a cohesive website with Home, About, Portfolio, Services, Blog, and Contact Pages.
HoneyBook Set Up
Building workflows for inquiries, proposals, bookings, and project completion.
Customizing Smart Files and Automations for seamless client experiences.
G-Suite Set Up
Integrating Gmail, Google Calendar, and Google Drive to centralize communication and project management.
Slack Set Up
Streamlining team coordination and communication using SOPs.
Section 1: Squarespace Set Up
Goal: Create a professional website that attracts and converts leads.
What You’ll Learn:
How to design Home, About, Portfolio, Services, Blog, and Contact Pages.
Tips for using SEO-friendly descriptions and keywords to improve visibility.
Pro Tips:Use high-quality visuals that showcase your work.
Include client testimonials to build trust.
Here are five questions to help us get started:
1. For Antonia's website https://www.antoniadanae.com, (which contains 4 pages: Home, About, Portfolio, and Contact) I started from scratch and the project took me about two weeks and approximately 20 hours of work within those two weeks. Are you comfortable with this estimated timeframe and the amount of hours that may be involved in a website revamp?
2. Are you looking to keep your current website platform (Wix) or are you open to switching to another? I have worked with Wix before, so I'd be comfortable updating your existing site using that platform or if you'd like to switch to Squarespace, I have been working with the Squarespace platform most recently and have found it to be very flexible!
3. Do you also already have a Client Management/Project Management system? If so, which one? If not, are you looking to incorporate a Client Management/Project Management system?
4. Please list a few of your favorite websites that you would most like your website to look like! We can follow them as guides, and then add your own personal touches to your own site like brand colors, fonts, and verbiage!
5. What do you feel needs the most attention on your current site? For example, Branding (fonts, colors, and overall feel of the website), Calls to Action ("Book Now!" buttons and automations to guide clients through the process), more detailed Pricing & Information.... the list could go on!
I'm so looking forward to talking with you more via phone and/or email! Thanks again for reaching out, Ciara!
Section 2: HoneyBook Set Up
Goal: Automate client management and enhance professionalism.
Subsections:
Emails and Automations
Examples:
#1 Wedding Inquiry: Greet new leads and set expectations.
#2 Proposal Sent: Customize and send tailored pricing and contracts.
#3 Wedding Booked: Confirm details and provide next steps.
#4 Wedding Over: Request reviews and referrals.
Smart Files
Build a Pricing & Info Guide that pulls directly into Proposals, Invoices, and Contracts.
Add brand elements like colors, fonts, and photos to reinforce your professionalism.
Pipeline Management
Ensure stages are clear and actionable.
Optimize touchpoints to reduce response times and improve client experience.
Visuals: Include screenshots or mock-ups of:
Example email templates.
Smart File setup.
Pipeline overview.
Section 3: G-Suite Set Up
Goal: Centralize and streamline communication and scheduling.
What You’ll Learn:
Sync Gmail for professional email correspondence.
Integrate Google Calendar for scheduling client consultations and events.
Use Google Drive for organizing contracts, proposals, and other essential files.
Section 4: Slack Set Up
Goal: Improve team collaboration and reduce communication bottlenecks.
What You’ll Learn:
Setting up channels for different projects.
Writing effective Standard Operating Procedures (SOPs) for seamless communication.
Closing Page: Let’s Make It Happen!
Call to Action:
Ready to take the next step and fully automate your systems?
Book your Pre-Season Set Up 💍💻✨ session today!
[Insert Contact Info or Booking Link].
Bonus Offer:
Download this guide and book a Pre-Season Set Up session within the next 7 days to receive a complimentary audit of your current systems!
“Ready to implement everything in this guide without lifting a finger? Book your Pre-Season Set Up 💍💻✨ session now!”
Consider offering limited-time bonuses or early-bird pricing for the first few clients to encourage immediate action.
Example: “First 5 clients get a free HoneyBook audit!”
Final Thoughts
Your plan is solid and logical! Each step builds on the previous one, creating a seamless journey from interest to conversion. The key to success will be ensuring:
Your social media posts generate curiosity and trust.
Your PDF Guide delivers enough value to make your paid offer irresistible.
Your paid offer is easy to book and clearly worth the investment.
Would you like help crafting social media captions, your PDF Guide’s CTA, or landing page copy for your offer?
4o
You said:
Thank you! Yes, I would like help crafting social media captions, PDF Guide’s CTA, or landing page copy for your offer. Thank you!
ChatGPT said:
ChatGPT
You're welcome! Let's tackle these one by one:
Social Media Captions
Here are several caption options for promoting your PDF Guide and offer. Feel free to mix and match:
Engaging Question Style:
✨ Wedding Pro Friends! ✨
Ever feel like you’re drowning in admin tasks? Let me help! My PDF Guide to Pre-Season Set Up 💍💻✨ is here to save you time, streamline your workflow, and get your systems prepped for Peak Wedding Season!
👉 Download now and discover how to simplify your inquiries, automate client communication, and master tools like HoneyBook, Squarespace, and more.
[Insert link]
Pain Point Style:
Running a wedding biz is a dream, but does the admin feel like a nightmare? 😩
With my PDF Guide to Pre-Season Set Up 💍💻✨, you’ll learn how to:
✅ Streamline your client inquiries
✅ Automate your HoneyBook workflows
✅ Keep everything synced with G-Suite and Slack
Ready to take the stress out of your busy season? Grab the guide now and reclaim your time! ⏳
[Insert link]
Urgency/Action-Oriented Style:
Wedding Season is around the corner! Are your systems ready? ⏳
If not, don’t sweat it—I’ve got you covered. My PDF Guide to Pre-Season Set Up 💍💻✨ will walk you through everything you need to streamline your business BEFORE the rush starts. 🎉
📩 Get your FREE guide now! [Insert link]
Testimonial Style (Future Vision):
“Since I set up my systems, I’ve booked more weddings, responded to inquiries faster, and saved hours every week!” – Every Wedding Pro after using my system 😉
Want to feel this prepared before Peak Wedding Season? Download my PDF Guide to Pre-Season Set Up 💍💻✨ and see how simple it can be!
📲 [Insert link]
PDF Guide’s Call to Action (CTA)
Example CTAs to Include in Your PDF:
Direct Approach:
“Feeling overwhelmed? Let me take it from here! Book your Pre-Season Set Up 💍💻✨ session today, and I’ll handle the heavy lifting. Click [insert link] to schedule your session!”Urgency with Bonus:
“Ready to fast-track your success? Book your Pre-Season Set Up 💍💻✨ session within 7 days and receive a complimentary audit of your systems! Don’t wait—spots are limited! [Insert link]”Personal Connection:
“I know firsthand how stressful managing a wedding business can be. That’s why I created Pre-Season Set Up 💍💻✨. Let’s work together to get your systems in perfect shape for Peak Wedding Season. Book now: [Insert link].”
Landing Page Copy for "Pre-Season Set Up 💍💻✨"
Header:
Pre-Season Set Up 💍💻✨: Get Ready for Your Best Wedding Season Yet!
Subheader:
Simplify your admin tasks, automate your workflows, and focus on what you love—creating unforgettable weddings!
What’s Included:
Squarespace: Home, About, Portfolio, Services, Blog, and Contact Page setup.
HoneyBook: Automated emails, Smart Files, and optimized pipeline management.
G-Suite: Gmail, Google Calendar, and Drive syncing for seamless communication.
Slack: Customized team collaboration and SOP creation.
Why You Need This:
Save hours every week with streamlined systems.
Impress clients with a professional and responsive workflow.
Feel confident knowing your systems are ready to handle Peak Wedding Season!
Call to Action:
“Ready to get started? Click below to book your Pre-Season Set Up 💍💻✨ session now and step into the new season stress-free!”
[Button: Book Your Session Now]
Testimonial Section (if applicable):
“I didn’t realize how much time I was wasting until I worked with Holly! She completely transformed my workflow, and I’ve never felt more prepared for Wedding Season!” – Happy Client
Bonus Offer (Optional):
“Sign up this week and receive a FREE audit of your existing systems!”
Pre-Season Set Up
Allow me to set up all essential systems before the inquiries start rolling in!
Ever wish you could automate the endless admin work so you can focus on what you love most—bringing beautiful weddings to life? Now’s your chance! With my Pre-Season Set Up package, tailored specifically for Colorado Wedding Professionals, you can have your systems fully automated and ready for peak season!
Designed for Colorado Wedding Vendors like Wedding Photographers, Wedding Hair & Makeup Artists, and Wedding Florists, this package gives you a skilled Virtual Assistant to streamline your inquiries, manage client communications, and handle essential tools like HoneyBook and G-Suite. If you’re ready for a VA to simplify your workload, keep your systems running smoothly, and set you up for success in your busiest season, Pre-Season Set Up is for you!
With this complete Pre-Season Set Up, you’ll ensure you’re primed for success as soon as inquiries start rolling in!
Pre-Season Set Up Includes:
Squarespace Set Up: Home, About, Portfolio, Services, and Contact Pages.
Honeybook Set Up: Wedding Inquiry, Wedding Booked, and Wedding Over Emails & Automations.
G-Suite Set Up: Gmail, Google Calendar, and Google Drive Syncing.
Slack Set Up: Team Coordination and Communication SOPs.
Here’s what others are saying!
“I used to tinker with my website every day and got nowhere. After Holly, I haven’t touched it in months and I still love it!” - Ciara
“Admin work was consuming my time where I could be focusing on shooting or just time away. knowing I can walk away from my computer for a full week of vacation and it’s all taken care of has given me such a piece of mind and let me live my life.” - Ashlee
“Holly has taken so much stress off of my plate and has allowed me to still be able to work in the salon full time and do bridal hair full time.” - Antonia
“As my business grew, I had reached a point where I was buried in the day to day tasks and the data and vastness of emails I was receiving. It was really overwhelming. I'm not great with organization and Holly was able to come in and whip my business into shape.” - Cassie
ready for more?
Year-Round Support
Tired of drowning in admin tasks and missing out on what you truly love—creating unforgettable weddings? Here’s your solution! Our Year-Round Support package is designed exclusively for Colorado Wedding Professionals, giving you the freedom to focus on your craft while we handle your back-end systems.
This package is tailored exclusively for Colorado Wedding Professionals like Wedding Photographers, Hair & Makeup Artists, and Florists. Get a dedicated Virtual Assistant to handle your inquiries, manage client communication, and streamline tools like HoneyBook and G-Suite—keeping your business running smoothly through every season.
Imagine going from Inquiry to Booked to After They Say “I Do” without the stress. With expert support at an affordable rate, you’ll have more time to focus on what you do best: bringing beautiful weddings to life.
💻 Ready to simplify your workload? Let’s make it happen!
Year-Round Support Includes:
Squarespace Management: Home, About, Portfolio, Services, and Contact Pages.
Honeybook Management: Wedding Inquiry, Wedding Booked, and Wedding Over Emails & Automations.
G-Suite Management: Gmail, Google Calendar, and Google Drive Syncing.
Slack Management: Team Coordination and Communication SOPs.
Do it for yourself, not by yourself.
